Conference Rooms, Scheduled Meetings and Groups

Your conference room

Go to Conferencing → Rooms. Your room shows:

• Moderator PIN and Guest PIN, each with a link you can copy.
• Audio Bridge Number to dial in: +64 9 242 0777. This is a New Zealand number, so from Australia it is an international call.
• Conference Access Link to join from a browser, with no call charges.

The included room is a Lite Conference: up to 5 people and no recordings. Click Upgrade for a larger room with recordings.

Schedule a meeting

1. Go to Conferencing → Meetings and click Schedule a new meeting.
2. Choose the room, add a description, the date and the start and end time.
3. Choose the Invitation Link Type: a direct link (no PIN), or a link that asks for the PIN.
4. Choose Meeting Access: guests can join at any time, only between the start and end, or from 5 minutes to 1 hour before.
5. Choose whether to email participants and send a reminder (5 minutes to 1 hour before).
6. Optionally set PINs for this meeting only; otherwise the room PINs are used.
7. Add the email subject, the organiser (who gets moderator access and receives replies), and each participant with Guest or Moderator access. Save.

Groups for regular meetings

For a meeting that repeats with the same people, go to Conferencing → Groups and click Create a conference group. Name it, choose its room, and add each participant with their default access level.